Welcome!

iPhone Authors: Scott Hirsch, JP Morgenthal, Carmen Gonzalez, David H Deans, Lori MacVittie

News Feed Item

Research Reveals Enterprises Sitting on Security Time Bomb as Office Workers Compromise Company Data

More Than a Third of Office Workers Store Company Documents on Consumer Cloud Services, While 91 Percent Store, Access, and Share via Personal Devices

SAN FRANCISCO, CA -- (Marketwired) -- 05/30/13 -- Companies are at serious risk of data security breaches as 38 percent of U.S. office workers admit to storing work documents on personal cloud tools and services. The nationwide survey of 2,000 office workers carried out for Huddle by Ipsos MORI revealed that almost a fifth (16 percent) of people use Dropbox to store work documents, while Google Drive and Apple iCloud came in second and third place with 15 percent and 12 percent respectively. With 91 percent of workers also stating that they use personal devices to store, share, access or work on company documentation, organizations are at risk of losing data and intellectual property forever as it becomes fragmented across multiple devices and cloud services.

Content is being fragmented across cloud and personal devices

Regarding personal devices, almost two thirds (64 percent) of office workers use external hard drives to store work documents and almost half (46 percent) use USB drives. More than a third (34 percent) of people admit to using USBs to share documentation with others and 43 percent use external personal hard drives for the same purpose. Even CDs and DVDS continue to be used by almost a fifth of people (16 percent) for storing company documents.

With a wealth of digital content being created and shared on a daily basis, the ways in which companies ensure their data is stored, accessed and worked on by employees -- without compromising security -- is becoming a significant issue. To deal with the information overload now occurring in enterprises, it is clear that many office workers are turning to personal gadgets and services to help them get their jobs done more effectively. Half of U.S. office workers want to be able to work from anywhere and almost half (49 percent) wanted to access all of their work documents in one place. A fifth of U.S. workers also want to use their personal smartphones, laptops and tablets for work. Today's enterprise technology now needs to be able to support these requirements without putting company information at risk.

"Companies need to wake up and realize they're facing a massive security issue and risk having their intellectual property walk out of the door with people," states Alastair Mitchell, CEO, Huddle. "There's a huge amount of information available in enterprise content stores and knowledge workers are struggling to find ways to access, work on and share this with everyone they need to. Failed by legacy technologies, such as SharePoint, which were designed to keep content locked inside an organization, employees are looking for easy ways to access what they need. This has resulted in a free-for-all use of personal cloud services, external hard drives, smartphones and USBs, turning the enterprise content store into a giant, unruly jigsaw puzzle. With people busily stashing data all over the place, companies simply have no idea where their content is kept. Information needs to be stored centrally so that everyone with permission can access it, regardless of whether an employee has left the company."

Frustration mounts as content overload hits hard

Huddle's inaugural "State of the Enterprise Information Landscape" report reveals that office workers across the U.S. feel overwhelmed by the amount of content -- whether documents, discussions on social tools, images or video -- that they work with on a daily basis. More than half of U.S. office workers (53 percent) feel bombarded by all the information they sometimes have to deal with, with those aged between 18 - 24 years old feeling the pressure most (60 percent). The 25 - 31 year olds and 32 - 38 year olds are in joint second place with 57 percent feeling overwhelmed.

According to the research, technology adds to people's frustrations in the office as key annoyances are:

  • Not being able to send large files via email (31 percent)
  • Wasting time searching for electronic documents (28 percent)
  • Ensuring that you are using the most up to date version of any given document (21 percent)
  • Getting documents approved by others (18 percent)
  • Figuring out who has specific information about a project or task (17 percent)

In order to share and work on documents with people outside of their company:

  • Almost two thirds (65 percent) of office workers continue to revert to sending email attachments
  • Nearly a fifth (16 percent) use USB drives
  • A similar amount (15 percent) send hard copies of documents via courier
  • Eight percent send CDs or DVDs via mail

Men are worst offenders for stashing enterprise data on personal devices and cloud services

The study reveals that male office workers are more likely to be stockpiling company documents on their personal cloud services or devices:

  • 43 percent use personal cloud tools or services to store work documents versus 33 percent of women
  • Men are also more likely to keep enterprise documents on USB drives (50 percent), external personal hard drives (69 percent) and CDs or DVDs (19 percent), in contrast to women's respective 42 per cent, 59 per cent and 14 per cent

"The boom in cloud based file share and sync tells us there is a real business need for collaboration, but it has brought as many issues with it as it has resolved," explains Alan Pelz-Sharpe, Content and Collaboration, Research Director, 451 Research. "Workers have a very real set of needs to be met, and it's IT's challenge to provide easy to use but enterprise secure alternatives to insecure consumer alternatives. Services such as Huddle aim to manage and balance the needs of workers and IT, so people can get their jobs done without compromising security."

Note to Editors: Ipsos MORI interviewed 2,000 adults aged 18-65 who worked in an office across the USA from its online panel of respondents. Interviews were conducted online between 2nd and 9th April 2013. A representative sample of office workers was interviewed with quota controls set by gender, age and region.

About Huddle
Huddle provides next generation content collaboration for government and enterprises. Its patent-pending intelligent technology ensures relevant content is delivered directly to Huddle users, with no need to search. Business units of any size work more efficiently by huddling together within a secure cloud service accessed via web browsers, desktop or mobile devices. Co-headquartered in London and San Francisco and with offices in New York City, Huddle's customers include 80 percent of Fortune 500 and 80 percent of UK government departments, as well as companies such as Kia Motors, SEGA, Unilever and P&G. The company is privately held and backed by venture capital firms DAG Ventures, Eden Ventures, Matrix Partners and Jafco Ventures. More information can be found at www.huddle.com.

More information can be found at www.huddle.com.
Connect with Huddle:
Blog: www.huddle.com/blog
Facebook: www.facebook.com/huddle.com
Twitter: www.twitter.com/huddle

Media contact:
Lucy Wimmer
Director of Global Corporate Communications
Huddle
+44 (0)7547671536
Email Contact

More Stories By Marketwired .

Copyright © 2009 Marketwired. All rights reserved. All the news releases provided by Marketwired are copyrighted. Any forms of copying other than an individual user's personal reference without express written permission is prohibited. Further distribution of these materials is strictly forbidden, including but not limited to, posting, emailing, faxing, archiving in a public database, redistributing via a computer network or in a printed form.

@ThingsExpo Stories
Samsung VP Jacopo Lenzi, who headed the company's recent SmartThings acquisition under the auspices of Samsung's Open Innovaction Center (OIC), answered a few questions we had about the deal. This interview was in conjunction with our interview with SmartThings CEO Alex Hawkinson. IoT Journal: SmartThings was developed in an open, standards-agnostic platform, and will now be part of Samsung's Open Innovation Center. Can you elaborate on your commitment to keep the platform open? Jacopo Lenzi: Samsung recognizes that true, accelerated innovation cannot be driven from one source, but requires a...
SYS-CON Events announced today that Red Hat, the world's leading provider of open source solutions, will exhibit at Internet of @ThingsExpo, which will take place on November 4–6, 2014, at the Santa Clara Convention Center in Santa Clara, CA. Red Hat is the world's leading provider of open source software solutions, using a community-powered approach to reliable and high-performing cloud, Linux, middleware, storage and virtualization technologies. Red Hat also offers award-winning support, training, and consulting services. As the connective hub in a global network of enterprises, partners, a...
P2P RTC will impact the landscape of communications, shifting from traditional telephony style communications models to OTT (Over-The-Top) cloud assisted & PaaS (Platform as a Service) communication services. The P2P shift will impact many areas of our lives, from mobile communication, human interactive web services, RTC and telephony infrastructure, user federation, security and privacy implications, business costs, and scalability. In his session at Internet of @ThingsExpo, Robin Raymond, Chief Architect at Hookflash Inc., will walk through the shifting landscape of traditional telephone a...
SYS-CON Events announced today that Matrix.org has been named “Silver Sponsor” of Internet of @ThingsExpo, which will take place on November 4–6, 2014, at the Santa Clara Convention Center in Santa Clara, CA. Matrix is an ambitious new open standard for open, distributed, real-time communication over IP. It defines a new approach for interoperable Instant Messaging and VoIP based on pragmatic HTTP APIs and WebRTC, and provides open source reference implementations to showcase and bootstrap the new standard. Our focus is on simplicity, security, and supporting the fullest feature set.
BSQUARE is a global leader of embedded software solutions. We enable smart connected systems at the device level and beyond that millions use every day and provide actionable data solutions for the growing Internet of Things (IoT) market. We empower our world-class customers with our products, services and solutions to achieve innovation and success. For more information, visit www.bsquare.com.
How do APIs and IoT relate? The answer is not as simple as merely adding an API on top of a dumb device, but rather about understanding the architectural patterns for implementing an IoT fabric. There are typically two or three trends: Exposing the device to a management framework Exposing that management framework to a business centric logic • Exposing that business layer and data to end users. This last trend is the IoT stack, which involves a new shift in the separation of what stuff happens, where data lives and where the interface lies. For instance, it’s a mix of architectural style...
SYS-CON Events announced today that SOA Software, an API management leader, will exhibit at SYS-CON's 15th International Cloud Expo®, which will take place on November 4–6, 2014, at the Santa Clara Convention Center in Santa Clara, CA. SOA Software is a leading provider of API Management and SOA Governance products that equip business to deliver APIs and SOA together to drive their company to meet its business strategy quickly and effectively. SOA Software’s technology helps businesses to accelerate their digital channels with APIs, drive partner adoption, monetize their assets, and achieve a...
From a software development perspective IoT is about programming "things," about connecting them with each other or integrating them with existing applications. In his session at @ThingsExpo, Yakov Fain, co-founder of Farata Systems and SuranceBay, will show you how small IoT-enabled devices from multiple manufacturers can be integrated into the workflow of an enterprise application. This is a practical demo of building a framework and components in HTML/Java/Mobile technologies to serve as a platform that can integrate new devices as they become available on the market.
SYS-CON Events announced today that Utimaco will exhibit at SYS-CON's 15th International Cloud Expo®, which will take place on November 4–6, 2014, at the Santa Clara Convention Center in Santa Clara, CA. Utimaco is a leading manufacturer of hardware based security solutions that provide the root of trust to keep cryptographic keys safe, secure critical digital infrastructures and protect high value data assets. Only Utimaco delivers a general-purpose hardware security module (HSM) as a customizable platform to easily integrate into existing software solutions, embed business logic and build s...
Connected devices are changing the way we go about our everyday life, from wearables to driverless cars, to smart grids and entire industries revolutionizing business opportunities through smart objects, capable of two-way communication. But what happens when objects are given an IP-address, and we rely on that connection, sometimes with our lives? How do we secure those vast data infrastructures and safe-keep the privacy of sensitive information? This session will outline how each and every connected device can uphold a core root of trust via a unique cryptographic signature – a “bir...
Internet of @ThingsExpo Silicon Valley announced on Thursday its first 12 all-star speakers and sessions for its upcoming event, which will take place November 4-6, 2014, at the Santa Clara Convention Center in California. @ThingsExpo, the first and largest IoT event in the world, debuted at the Javits Center in New York City in June 10-12, 2014 with over 6,000 delegates attending the conference. Among the first 12 announced world class speakers, IBM will present two highly popular IoT sessions, which will take place November 4-6, 2014 at the Santa Clara Convention Center in Santa Clara, Calif...
Almost everyone sees the potential of Internet of Things but how can businesses truly unlock that potential. The key will be in the ability to discover business insight in the midst of an ocean of Big Data generated from billions of embedded devices via Systems of Discover. Businesses will also need to ensure that they can sustain that insight by leveraging the cloud for global reach, scale and elasticity.
WebRTC defines no default signaling protocol, causing fragmentation between WebRTC silos. SIP and XMPP provide possibilities, but come with considerable complexity and are not designed for use in a web environment. In his session at Internet of @ThingsExpo, Matthew Hodgson, technical co-founder of the Matrix.org, will discuss how Matrix is a new non-profit Open Source Project that defines both a new HTTP-based standard for VoIP & IM signaling and provides reference implementations.

SUNNYVALE, Calif., Oct. 20, 2014 /PRNewswire/ -- Spansion Inc. (NYSE: CODE), a global leader in embedded systems, today added 96 new products to the Spansion® FM4 Family of flexible microcontrollers (MCUs). Based on the ARM® Cortex®-M4F core, the new MCUs boast a 200 MHz operating frequency and support a diverse set of on-chip peripherals for enhanced human machine interfaces (HMIs) and machine-to-machine (M2M) communications. The rich set of periphera...

SYS-CON Events announced today that Aria Systems, the recurring revenue expert, has been named "Bronze Sponsor" of SYS-CON's 15th International Cloud Expo®, which will take place on November 4-6, 2014, at the Santa Clara Convention Center in Santa Clara, CA. Aria Systems helps leading businesses connect their customers with the products and services they love. Industry leaders like Pitney Bowes, Experian, AAA NCNU, VMware, HootSuite and many others choose Aria to power their recurring revenue business and deliver exceptional experiences to their customers.
The Internet of Things (IoT) is going to require a new way of thinking and of developing software for speed, security and innovation. This requires IT leaders to balance business as usual while anticipating for the next market and technology trends. Cloud provides the right IT asset portfolio to help today’s IT leaders manage the old and prepare for the new. Today the cloud conversation is evolving from private and public to hybrid. This session will provide use cases and insights to reinforce the value of the network in helping organizations to maximize their company’s cloud experience.
The Internet of Things (IoT) is making everything it touches smarter – smart devices, smart cars and smart cities. And lucky us, we’re just beginning to reap the benefits as we work toward a networked society. However, this technology-driven innovation is impacting more than just individuals. The IoT has an environmental impact as well, which brings us to the theme of this month’s #IoTuesday Twitter chat. The ability to remove inefficiencies through connected objects is driving change throughout every sector, including waste management. BigBelly Solar, located just outside of Boston, is trans...
SYS-CON Events announced today that Matrix.org has been named “Silver Sponsor” of Internet of @ThingsExpo, which will take place on November 4–6, 2014, at the Santa Clara Convention Center in Santa Clara, CA. Matrix is an ambitious new open standard for open, distributed, real-time communication over IP. It defines a new approach for interoperable Instant Messaging and VoIP based on pragmatic HTTP APIs and WebRTC, and provides open source reference implementations to showcase and bootstrap the new standard. Our focus is on simplicity, security, and supporting the fullest feature set.
Predicted by Gartner to add $1.9 trillion to the global economy by 2020, the Internet of Everything (IoE) is based on the idea that devices, systems and services will connect in simple, transparent ways, enabling seamless interactions among devices across brands and sectors. As this vision unfolds, it is clear that no single company can accomplish the level of interoperability required to support the horizontal aspects of the IoE. The AllSeen Alliance, announced in December 2013, was formed with the goal to advance IoE adoption and innovation in the connected home, healthcare, education, aut...
SYS-CON Events announced today that Red Hat, the world's leading provider of open source solutions, will exhibit at Internet of @ThingsExpo, which will take place on November 4–6, 2014, at the Santa Clara Convention Center in Santa Clara, CA. Red Hat is the world's leading provider of open source software solutions, using a community-powered approach to reliable and high-performing cloud, Linux, middleware, storage and virtualization technologies. Red Hat also offers award-winning support, training, and consulting services. As the connective hub in a global network of enterprises, partners, a...